Getting started with your Audit Log

Skip ahead to:

  1. The Problem: Missing or inaccurate investment documents
  2. The Solution: Aumni Audit 
  3. Accessing your Audit Log 
  4. Understanding Audit Log Status
  5. Filtering your Audit Log data 
  6. Viewing underlying Audit Log documents
  7. Exporting your Audit Log 
  8. Resolving your Audit Log issues 
  9. The Audit Log Dashboard 
  10. Archiving Action Items

I. The Problem

Missing or inaccurate investment documents 

Sourcing, reconciling, and securely storing all of your deal documents and investment data is time-intensive and complex, often resulting in a fragmented system of record and inconsistent file storage that exposes you to risk. Firms cannot dedicate the manpower to document collection, validation, and management, and investment documents go unchecked or remain unaccounted for.

II. The Solution

Aumni Audit

Aumni handles hundreds of your portfolio documents at any given time, turning your text-heavy information into structured data to empower faster, more informed decision-making. But before you can view your investment data in the platform, documents must pass a rigorous review process known as Aumni Audit.

During Aumni Audit, our legal operations team reviews each submission, calculates unstructured data points, and quality controls information in conjunction with Aumni’s proprietary technology, ensuring the legal efficacy of each transaction. Whether you’re onboarding your portfolio with Aumni or uploading a new investment, our audit process guarantees the integrity of your portfolio from every angle.

In this guide, you'll learn the Audit Log fundamentals, including how to interpret your Audit Log, remediate Missing or Invalid Audit Log Items, and source additional context on your investment data. 

Audit Log Tutorial 

III. The Details

Accessing your Audit Log

Monitor the Aumni Audit process and stay up to date on any transaction with the Audit Log, easily accessible from the side navigation panel. 


The Audit Log lists each transaction and event in a simplified table, populating key details, such as:

  • Date
  • Equity Class
  • Status

Status indicates the state of a transaction or event in Aumni Audit and provides the steps you need to complete to ensure your portfolio data is within the Aumni platform. By monitoring Status, you can successfully track document progress, triage your Action Items, and contextualize the portfolio data available in-platform.


Understanding Audit Log Status

Status Meaning Next Steps
Screenshot Aumni is aware of a transaction or event but has not yet received all of the documents required to complete the audit process. Click into an Action Item and upload the final PDF copy of the closing set of this transaction, or the relevant missing document(s), to the drag-and-drop area of the Item Overview panel.

If you’re unable to locate or track this down, let us know because we may be able to help with our LOST Docs service.
mceclip1.png The document submitted is not a final executed PDF, lacks a final Schedule of Purchasers, or does not contain the legal information necessary to be summarized and published in Aumni. Find additional details on why this Item was flagged as invalid by clicking on the Item Overview panel. Note the reason we’ve flagged the particular document(s) as invalid, and then click the Action Item to upload the final PDF version of the requested document(s).
mceclip2.png Our team is currently reviewing and extracting the substantive information in the documents to populate portfolio data accordingly. Check back soon to see this transaction’s updated Status or customize your Notifications in your User Settings to be automatically alerted to Audit Log updates.
mceclip3.png During Aumni Audit, our team uncovered an inconsistency in your documents.

The issue has not prevented Aumni from summarizing and publishing the transaction, but some of the information we’ve relied on to complete our analysis may be inaccurate or outdated.
Depending on the issue described by the Urgent Flag, you may consider reaching out to the company or deal counsel to determine whether there are newer documents that may resolve it. It is possible that an Urgent Flag is already accounted for in an Action Item. If you have any questions, please reach out to your Aumni team.
mceclip5.png A transaction or event requires a data model that Aumni is still building and cannot yet be incorporated into your dashboard. Transactions or events will be processed once the accompanying data model is available in Aumni, at which point you’ll be alerted to any changes.
Screenshot Data extraction and analysis were completed successfully and the transaction was published to your dashboard without any Urgent Flags or Action Items.  


Filtering your Audit Log data

View, search, and filter your Audit Log to maximize workflow efficiency. Interact with your Audit Log by clicking any column header and filtering by the data points that are most important to you.


Above the Audit Log table, you can toggle between the Action Items and All Items tabs to quickly evaluate the progress of your portfolio documents and determine any next steps. For example, Action Items are defined as either “Missing” or “Invalid,” meaning they require further action before you can see the document’s data within Aumni.


Viewing underlying Audit Log documents 

To quickly identify which underlying documents are impacting the Status of an Audit Log Item, click the row of the Transaction or Event, which then pulls up an itemized list in the Item Overview panel.


Exporting your Audit Log

Download your Audit Log in a .csv by clicking “Export” above the right-hand side of the table. Any filters in your Audit Log automatically populate your export to streamline your workflows.



Resolving your Audit Log issues 

Resolve Action Items and other outstanding document issues before leaving your Audit Log. Simply click into an Audit Log Item to pull up the Item Overview panel to:

  1. Surface transaction or event context, related Audit Log details, and historical Audit activity in a single view.
  2. Upload outstanding documents directly to the drag-and-drop area at the bottom of the panel to remediate Action Items or Urgent Flags.



Section Meaning
Information Originated From The data source for both the transaction/event and the Audit Log issue
Action Items A list of “Missing Docs” or “Invalid Docs” items associated with the transaction or event

Remediate Action Items by uploading the listed documents to the submission section at the bottom of the Item Overview panel
Audit Passed A list of all documents associated with the transaction or event that have passed Aumni Audit
Audit Flags Transaction or event information is flagged for your review as data points are likely missing, erroneous or not defined within the documents


The Audit Log Dashboard


Refer to the Audit Log Dashboard at the top of the page for a summary of your entire portfolio’s Audit progress. Dashboard metrics help you understand the Status composition of your Aumni portfolio. As you upload more of your portfolio and more of your documents, move through Aumni Audit, refer to the dashboard to note any significant changes to audit progress over time. It is common for the completion statistic to be significantly lower than 100%, reflecting Aumni’s continuous review and data extraction process.


Archiving Action Items

You can archive an outstanding Action Item from the Audit Log or via an Item Overview panel. Navigate to the Audit Log and select an Action Item by hovering your mouse over the far left column. 

Once you click the checkbox, an Archive button will appear along with the number of selected items in parentheses, which you can then select to move the Action Item to your Archived tab. 


To unarchive, simply select an investment and click ‘Unarchive.’ This will restore an Item to your Action Items. 


Check out our guide on archiving to learn more. 

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